SUMMARY REPORT THE TWENTY SEVENTH MEETING OF THE ASEAN COSMETIC COMMITTEE

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SUMMARY REPORT THE TWENTY SEVENTH MEETING OF ACC 27
SUMMARY REPORT THE TWENTY SEVENTH MEETING OF ACC 27
SUMMARY REPORT THE TWENTY SEVENTH MEETING OF THE ASEAN COSMETIC COMMITTEE
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SUMMARY REPORT

THE TWENTY SEVENTH MEETING OF THE ASEAN COSMETIC COMMITTEE
Bandung, Indonesia 16-17 November 2017

INTRODUCTION
1. The 27th Meeting of the ASEAN Cosmetic Committee (ACC) was held on 16-17 November 2017 in Bandung, Indonesia. The Meeting was preceded by the following events:
a) 27th Meeting of the ASEAN Cosmetic Scientific Body (ACSB), held on 14-15 November 2017;
b) 10th Meeting of the ASEAN Cosmetic Testing Laboratories Committee (ACTLC), held on 14-15 November 2017; and
c) Meeting of the Heads of Delegations (HoDs), held on 15 November 2017.
2. The Meeting was chaired by Mrs. Narupa Wongpiyarattanakul, Acting Director, Bureau of Cosmetics and Hazardous Substances Control, Thai Food and Drug Administration, Ministry of Public Health, Thailand, and the vice chair was Dr. Nguyen Van Loi, Director of Division of Cosmetics Management, Drug Administration of Viet Nam, Ministry of Health, Viet Nam.
3. The Meeting was attended by the delegates from Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, the Philippines, Singapore, Thailand, Viet Nam, representatives from the ASEAN Secretariat and the representatives from the ASEAN Cosmetic Association (ACA). The list of delegates appears as ANNEX 1.

OPENING CEREMONY

4. The 27th Meeting of the ASEAN Cosmetics Committee (ACC) was officially opened by Mr. Ondri Dwi Sampurno, MSi. Apt, Deputy Chairperson for Traditional Medicine, Cosmetic and Complementary Product Control, the National Agency for Drug and Food Control (NADFC), Republic of Indonesia.
5. Mr. Sampurno highlighted the importance of the ACC Meeting in building cooperation among the AMS in enhancing the competitiveness of the ASEAN Member States and ASEAN products. He also emphasised the significant roles of the ASEAN Cosmetic Scientific Body (ACSB) and the ASEAN Cosmetic Testing Laboratories Committee (ACTLC) as the backbones of the ACC in realising its programs and goals. Mr. Sampurno encouraged the AMS to further strengthen the post market control and surveillance system to ensure that only safe and quality cosmetics products are marketed in ASEAN to protect the consumers. Lastly, he wished the ACC a fruitful meeting and an enjoyable stay in Bandung. The opening speech of Mr. Ondri Dwi Sampurno, MSi., Apt appears as ANNEX 2.

AGENDA ITEM 1: ADOPTION OF THE AGENDA
6. The Meeting adopted the agenda which appears as ANNEX 3.

AGENDA ITEM 2: BUSINESS ARRANGEMENTS
7. The Meeting was held in plenary. The programme of activity of the Meeting appears as ANNEX 4.

AGENDA ITEM 3: UPDATES ON THE LATEST DEVELOPMENT IN ASEAN ECONOMIC INTEGRATION
8. The ASEAN Secretariat provided updates on the recent developments on the ASEAN economic integration as appears in ANNEX 5.
9. The Meeting noted the progress of the completion of the ASEAN MRAs and the on-going project proposal under the AANZFTA SC-STRACAP following its 4th Meeting held on 1-2 June 2017.

AGENDA ITEM 4: FOLLOW-UP FROM THE 26th ASEAN COSMETIC
COMMITTEE MEETING
10. The ASEAN Secretariat updated the Meeting on the action taken on matters arising from the 26th ACC Meeting held on 4-5 May 2017 in Siem Reap, Cambodia, as appears in ANNEX 6.
11. The Meeting agreed to discuss pending issues under the corresponding agenda items.

AGENDA ITEM 5: PROGRESS OF THE IMPLEMENTATION OF THE ASEAN COSMETIC DIRECTIVE (ACD)
5.1 Member States’ Updates on the Implementation of the ACD in their Respective Territories
12. The Meeting noted the progress of the implementation of the ACD by all Member States as appear together in ANNEX 7. The Meeting noted the following:
a) Brunei Darussalam
– The submission of notification of cosmetic products is through hardcopy and electronic form. Brunei Darussalam is moving towards online notification system.
– As of October 2017, more than 75,000 cosmetic products have been notified.
b) Cambodia
– Starting 1 September 2017, Cambodia has implemented e-submission and manual submission of notifications.
– As at October 2017, there were 18,852 new notifications and 3,894 renewal notifications.
c) Indonesia
– The notification for placement of cosmetic products is online.
– As of September 2017 about 33,823 cosmetics have been notified. There were 150, 066 notifications that were processed from 2014 to September 2017.
d) Lao PDR
– The notification process is implemented manually. Lao PDR will announce the application of online notification mechanism by 2018.
– The total number of notification in 2017 is 302. Overall there were 2.395 notifications from 2008 to 2017.
e) Malaysia
– The online notification is via Quest system.
– As of October 2017, a total of 173,721 cosmetic products were notified.
f) Myanmar
– The notification of cosmetic products is through hard copies. Myanmar expressed the need for assistance on online notification and training of staff including technical training for laboratory testing and GMP training for local industries.
– A draft law to support the electronic notification system is being pursued.
– As of October 2017, there were 2,139 cosmetic notifications and 86 renewal notifications.
– Developing its national law on cosmetic and pursuing the establishment of on-line notification system.
g) The Philippines
– The notification process is through the cosmetic e-notification version 2.0.
– As of 31 October 2017, the total number of notified cosmetic products is 85,851.
h) Singapore
– The notification of cosmetic products is submitted online since 2008 via the Pharmaceutical Regulatory Information (PRISM) System.
– Between April to October 2017, there are 104,974 notified cosmetics products.

i) Thailand
– The notification for placement of cosmetic products is submitted via electronic system and walk-in.
– The number of notification from January 2008 to 19 October 2017 is 646,766 items.
j) Viet Nam
– DAV has fully implemented online notification system since October 2015 and no manual submission accepted.
– Since October 2015, DAV has received 60,000 notifications (approximately 30.000 products/year).

5.2 Update from the Industry Following the Implementation of the
ACD
13. A representative from ASEAN Cosmetic Association (ACA) shared to the Meeting ACA’s Action Plan 2017-2019 and related activities as appears in ANNEX 8. The Meeting noted ACA’s strategic focus in the following areas:
i. Continue to demonstrate ACA as a trusted partner with Governments and International Trade Associations;

ii. Focus on SMEs capability building to help elevate their competitive advantage and create equal playing field between SMEs and MNCs: GROW TOGETHER;

iii. Continue to build strong influence beyond ASEAN in order to open up more business opportunities for ASEAN Cosmetic Industry.
14. The Meeting noted that ACA has conducted extensive trainings in the area of cosmetics in various countries and is offering its service to support AMS especially those hosting the ACC meeting and would like to organise a workshop prior to the Meeting. ACA can provide speakers for the workshop.

5.3 Post Market Alert System
15. Brunei Darussalam reported the progress of the ASEAN Post Market Alert System (PMAS) in 2017 as appears in ANNEX 9.
16. The Meeting noted that up to 8 November 2017, there were a total of 992 alerts exchanged in the areas of cosmetics, pharmaceuticals/biologics, traditional medicines, health supplements and others (e.g., building body products). The Meeting further noted that 497 alerts were received for cosmetic products, the highest alerts compared to other areas.
17. The Meeting also noted that alerts reported as illegal products were products that were detected to contain prohibited substances or exceeded the allowable limits for microbial counts.
18. Malaysia highlighted that the alerts reported include products containing banned ingredients and those which exceeded the allowable limits found during screening prior to notification.
19. Noting the agreement at the 25th ACC Meeting on PMAS, information on un-notified products will not be incorporated in the PMAS report. However, Member States may include the information as part of country reports.
20. The Meeting noted that ACA can assist in providing training to industries outside ASEAN to share information about requirements on cosmetic products in the ASEAN region.
21. In order to improve the PMAS, Brunei Darussalam requested the AMS to inform the lead coordinator of any changes in the PMAS focal points and to ensure to send the alerts to the latest updated list of PMAS focal points, which was circulated on 28 October 2017.
22. The Meeting agreed that in order to sustain the PMAS, continued efforts and active participation of the AMS are needed in submitting reports and exchanging alerts concerning quality and safety issues for all the product types that are available in ASEAN.

5.4 Development of Question and Answer (Q&A) on the Specific Provisions of the ASEAN Cosmetic Directive (ACD)
23. Indonesia presented the draft Question and Answer (Q&A) on the Specific Provision of the ACD incorporating inputs received from Malaysia, as appears in ANNEX 10.
24. The Meeting reviewed the draft Q&A and agreed on minor addition to the Answer of Question No 2. The Meeting further agreed to endorse the Q&A and to make the document available to the public by publishing the Q&A on the ASEAN Secretariat website.
25. The Meeting also discussed the format of the Q&A document and agreed for the ASEAN Secretariat to coordinate with Indonesia and Singapore on the format to be used by December 2017.
Action by: ASEAN Secretariat, Indonesia, Singapore.

AGENDA ITEM 6: ACC SUB-SECTOR WORKPLAN 2016-2025
26. The Meeting noted the latest version of ACC Sub-Sector Action Plan 2016-2025 which was updated at the HoD Meeting of the 27th ACC held on 15 November 2017. The were no further changes on the Action Plan following the HOD Meeting. The Action Plan appears as ANNEX 11.
27. The Meeting reviewed the proposed amendments on the Terms of Reference of the ACC following the discussions at the HOD Meeting as appears in ANNEX 12.
28. The Meeting agreed to finalise and endorse the revised TOR of ACC. The clean version of the TOR appears as ANNEX 13 and will be submitted to the 48th ACCSQ Meeting for endorsement.
Action by: ACC

AGENDA ITEM 7: REPORT OF THE 10th MEETING OF THE ASEAN COSMETIC TESTING LABORATORIES COMMITTEE
29. The Chair of the ASEAN Cosmetic Testing Laboratories Committee (ACTLC) reported the outcome of the 10th Meeting of the ACTLC held on 14-15 November 2017 in Bandung, Indonesia.
30. The Meeting noted that ACTLC has adopted the “Determination of Salicylic Acid (Beta Hydroxy Acid) in Cosmetic Products by High Performance Liquid Chromatography (HPLC)” as the new ASEAN Cosmetic Method (ACM 009). The Meeting had no further comments on the ACM 009 and agreed to endorse the ACM 009, which appears in ANNEX 14.
31. The Meeting also noted that ACTLC has finalised the concept note on “Strengthening Post-Market Surveillance Activities to Support ASEAN Cosmetic Directive (ACD) through Laboratory Testing” as appears in ANNEX 15. The Meeting had no further comments on the concept note and agreed to endorse the concept note. The Meeting requested the ASEAN Secretariat to submit the concept note to Korea, for consideration upon endorsement of the ACCSQ.
Action by: ASEAN Secretariat
32. The Meeting endorsed the report of the 10th ACTLC Meeting and its Annexes as appear together as ANNEX 16.

AGENDA ITEM 8: REPORT OF THE 27th ASEAN COSMETIC SCIENTIFIC BODY MEETING
33. The Secretary of the ASEAN Cosmetic Scientific Body (ACSB) reported the outcomes of the 27th ACSB Meeting held on 14-15 November 2017 in Bandung, Indonesia.
34. The Meeting noted that the ACSB has approved the release of the final version of the Talc Joint Opinion Statement (JOS) including references. Upon final check and to ensure correct format of the references, the final JOS on Talc will be published on the ASEAN website.
35. The Meeting endorsed the report of the 27th ACSB Meeting and its Appendices, which appear together as ANNEX 17.

AGENDA ITEM 9: UPDATES ON THE ARISE PLUS PROGRAMME
36. The ASEAN Secretariat informed the Meeting that ASEAN and EU have signed the Financial Agreement on the implementation of the ARISE Plus project, which is a continuation of the ARISE project where standard and conformance is one of the components. The Meeting further noted that EU-ARISE and ACCSQ will further discuss the implementation of the ARISE Plus project at the upcoming 48th ACCSQ Meeting, in December 2017.
AGENDA ITEM 10: OTHER MATTERS
10.1 Notification Requirements
37. Philippines presented the summarised information on country specific requirements related to notification mechanism (including requirements to be complied after notification) and making reference to information provided by Member States, with the assistance of ACA, as appears in ANNEX 18.

38. Noting the result of the compilation information on country specific requirements, the Philippines proposed two options on the way forward as follows:

1. Member States choose not to revisit/review the ASEAN Cosmetic Notification Template and the other information required during the notification process and keep this matrix as a reference only.

2. Member States choose to revisit/review the ASEAN Cosmetic Notification Template and the other information required during the notification process to harmonise the requirements for notification in consideration of the information gathered. Furthermore, AMS may opt to publish the common matrix to provide ease of doing business within the ASEAN region.

39. The Meeting discussed the different views expressed by the Member States on the two options presented. While some AMS opted for Option1, some AMS who prefer Option 2 expressed the need to look into the harmonisation of requirements for ease of doing business in the region. Some AMS would like to conduct internal consultation on the two (2) Options.

40. The Meeting agreed for AMS to consider the two (2) Options for internal consultations taking into consideration the initial views expressed by some AMS for discussion at the 28th ACC Meeting.

Action by: Member States

10.2 Online e-Notification System
41. Cambodia informed the Meeting that the e-submission of notification has been implemented since 1 September 2017. The e-notification runs in parallel with manual notification.

42. Lao PDR has established the online notification of cosmetic products. The official announcement of the implementation of the online system is anticipated in early 2018. Lao PDR expressed her appreciation to the Philippines for the assistance provided in establishing the online notification system.

10.3 AANZFTA SC-STRACAP Program
43. The ASEAN Secretariat updated the Meeting on the progress of the project under the AANZFTA SC-STRACAP Program where cosmetics is one of the agreed sectors. The Meeting noted the following, and in connection with the updates provided in Annex 5, above:

i. On the Stream 1 project (Good Regulatory Practice), a Workshop on GRP on Food and Beverage was completed on 30-31 May 2017. The proposal on a Workshop on GRP on Cosmetics is being developed with Malaysia taking the lead for ASEAN. The GRP on Nutraceuticals will be led by Australia.

ii. For Stream 2 project (Cooperation on International Standards Engagement), ASEAN has provided their comments on the proposal and is being considered by Australia. The scope of activities includes “Standards Mapping and Gap Analysis Study” for cosmetics and nutraceuticals.

iii. On Stream 3 project (Technical Capacity Building), the project will proceed to cover food and beverage and cosmetics, with Australia taking the lead. ASEAN has proposed to limit the activities of Stream 3 to phase 1, which will comprise of (a) Problem definition, (b) GAP Analysis, (c) Benchmarking.

iv. The ASEAN has amended the concept note based on the phase 1 activities for consideration of Australia and New Zealand.

v. The AANZFTA Economic Cooperation Support Program (AECSP), a capacity building program to support the implementation of the AANZFTA, has been extended to 31 December 2019.

10.4 Information Sharing on ISO TC 217 Cosmetics
44. The Meeting noted the presentation of the Chairman of ACA and current ISO TC 217 Chairman, on the developments in ISO TC 217 (Cosmetics) as appears in ANNEX 19.
45. The Meeting noted the following:
i. Indonesia, Singapore and Thailand are Participating (P) members of ISO/TC 217, while Brunei Darussalam is an Observer (O) member. ACA is a liaison organisation of ISO/TC 217. Singapore is the current Chair of ISO/TC 217.
ii. ISO 16128 “Natural and Organic Definition and Indexes” was published: Part 1 in February 2016 deals with the definitions; Part 2 in September 2017 deals with the indexes. These voluntary standards have been adopted in Singapore. ACA recommended that ASEAN Member States consider their adoption and their use in post market surveillance of “natural” or “organic” claims.
iii. ISO TR 18811: “Guidelines on the stability testing of cosmetic products” will be published before end of 2017. ACA suggested that ASEAN Member States should consider its adoption in order to facilitate the use by SMEs.
iv. The ISO Standard 22716 (Good Manufacturing Practice) will not be revised since the issue on the gaps between ASEAN GMP and ISO 22716 GMP on Laboratories having separate area have been addressed. In ASEAN GMP this is mentioned in the chapter on “Premises” while in the ISO standard it is mentioned in the chapter on “Quality control”.

AGENDA ITEM 11: DATE AND VENUE OF THE 28th, 29th AND 30th ASEAN COSMETIC COMMITTEE MEETINGS
46. Lao PDR confirmed her hosting of the 28th ACC Meeting to be held in Vientiane, Lao PDR. The Meeting agreed to convene the Meeting on 1-4 May 2018. The official invitation and meeting arrangements will be provided by Lao PDR in due course.
Action by: Lao PDR
47. The Meeting appreciated the confirmation of Malaysia to host the 29th ACC Meeting tentatively scheduled in November 2018 in Kuala Lumpur, Malaysia.
48. The Meeting also thanked Myanmar for confirming her hosting of the 30th ACC Meeting tentatively scheduled in April 2019 in Nay Pyi Taw, Myanmar.
49. The Meeting noted the updated list of ACC Meetings as appears in ANNEX 20.

ISSUES TO BE FOLLOWED UP
50. The Meeting noted that the list of issues to be followed up from the 27th ACC Meeting will be prepared by the ASEAN Secretariat and will be circulated to ACC Members within two (2) weeks after the Meeting.

AGENDA ITEM 12: ADOPTION OF THE REPORT
51. The Meeting considered and adopted the report of the 27th ASEAN Cosmetic Committee Meeting.

ACKNOWLEDGEMENT
The delegates from Brunei Darussalam, Cambodia, Lao PDR, Malaysia, Myanmar, Philippines, Singapore, Thailand, Viet Nam, the ASEAN Secretariat and the ASEAN Cosmetics Association (ACA) expressed their appreciation to the National Agency for Drug and Food Control (NADFC), Republic of Indonesia, for the warm hospitality extended and the excellent arrangements made for the Meeting. The Meeting also expressed their appreciation to the ASEAN Secretariat for the assistance provided.
The Meeting was held in the traditional spirit of
ASEAN cordiality and solidarity

˃˃ooo0oo˂˂

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